Name: James Lye (Individual responsible for data protection compliance)
Ashworth Moulds Chartered Accountants
Address: 11 Nicholas Street, Burnley, Lancashire. BB11 2AL
Phone Number: 01282 432171
E-mail: accountants@ashworthmoulds.co.uk
Website: https://www.ashworthmoulds.co.uk/
For the purposes of the UK General Data Protection Regulation 2021 the contact details above are of the data controller.
This policy (together with our Terms of Use and any other documents referred to in it) sets out the basis on which any personal data we collect from you, or that you may provide to us, will be processed by us.
In the normal course of our business we collect personal information to enable us to conduct business with you either as a client, a supplier or service provider or to employ you as a permanent or temporary employee.
Why do we collect
Personal information we collect
You are an existing client, we are submitting a proposal to you that may lead to you being a client or you have submitted an enquiry to us
Organisation name
Contact name
Phone number
Email address
Address
Why do we collect
Personal information we collect
You are an existing supplier / service provider or we have invited you to propose for work from us that may lead to you becoming a supplier / service provider to us
Organisation name
Contact name
Phone number
Email address
Address
Bank account number
Sort code
Why do we collect
Personal information we collect
Youare an intermediary that may provide a service that is of interest to ourclients
Organisation or individual name
Contact name
Phone number
Email address
Address
Why do we collect
Personal information we collect
You are a permanent employee, temporary employee or a contractor and we need this information to pay you, to carry out our legal obligations for reporting and payments to HMRC
Contact name
Email address
Address
Business name (if contractor)
Business address (if contractor)
Bank account number
Sort code
National Insurance number
Right to work in the UK check
Performance appraisal information
Why do we collect
Personal information we collect
You are applying to work for Ashworth Moulds and we need this information to complete the recruitment process and make a decision on your application. The information includes previous employer information for reference purposes
Contact name
Email address
Address
Business name (if contractor)
Business address (if contractor)
Right to work in the UK check
Reference information
Previous employer business name
Previous employer contact
Previous employer phone number
Previous employer email address
Previous employer address
Most of the personal information we process is provided to us directly by you to enable us to do business with you, submit a proposal to you or employ you. The table below details the information collected and our lawful basis for collecting it and processing it as defined by the UK GDPR or subsequent data protection regulation or law.
Information collected
Why was it collected?
Lawful basis
Client / potential client information
To enable us to do business with you
Necessary for the purpose of legitimate Interests
Information collected
Why was it collected?
Lawful basis
Supplier / service provider information
To enable us to do business with you
Necessary for the purpose of legitimate Interests
Information collected
Why was it collected?
Lawful basis
Intermediary information
To enable our clients to do business with you
Necessary for the purpose of legitimate Interests
Information collected
Why was it collected?
Lawful basis
Employee information
To enable us to recruit you and employ you
Necessary for the purpose of legitimate Interests
Additional information is collected by us indirectly from cookies on our https://www.ashworthmoulds.co.uk/ website to make the website work and work more efficiently, analyse how our website is used and to improve your visitor experience. Cookies are small text files that are placed on your computer by you visiting our website.
Please see our cookie policy https://www.ashworthmoulds.co.uk/terms that will inform you of the cookies we use and enable you to control what cookies you accept and consent to.
Anonymised information means you cannot be identified as a living person from this information.
Anonymised Information
Why do we collect it
Anonymised user ID
To store the user’s cookie consent state for the www.ashworthmoulds.co.uk domain
Anonymised user ID
Generates statistical data on how the visitor uses the www.ashworthmoulds.co.uk website
Anonymised user ID
Collects data on the number of times a user has visited the www.ashworthmoulds.co.uk website
We may share the personal information we collect with the following organisations and the table below details the information we may share, who with, where and what are adequate data protection controls in place.
The Information Commissioner’s Office (ICO) Standard Contractual Clauses (SCC’S) are contractual clauses the ICO says should be in contracts with companies based in third countries. Third countries are, for example, the USA where, currently, data protection regulation is not deemed to be to the same level of protection as offered by the UK GDPR.
Information
Website
Who shared with
AWS
Why
Company who hosts the website
Country
Ireland
Data protection adequacy
EU GDPR & UK GDPR
Information
Client accounting, financial, tax
Who shared with
HMRC
Why
Tax regulation
Country
UK
Data protection adequacy
UK GDPR
Information
Client accounting, financial, tax
Who shared with
Companies House
Why
Statutory accounting regulation
Country
UK
Data protection adequacy
UK GDPR
Information
Client accounting, financial, tax
Who shared with
Independent 3rd party review / regulatory body
Why
Quality review
Country
UK
Data protection adequacy
UK GDPR
Information
Client accounting, financial, tax
Who shared with
Appropriate authorities
Why
If required under money laundering regulations
Country
UK
Data protection adequacy
UK GDPR
Information
Employee
Who shared with
HMRC
Why
Tax regulation
Country
UK
Data protection adequacy
UK GDPR
Information
Employee
Who shared with
Bank
Why
To enable payment of salary
Country
UK
Data protection adequacy
UK GDPR
Information
Employee
Who shared with
Training provider
Why
To assist with training requirements
Country
UK
Data protection adequacy
UK GDPR
Information
Intermediary
Who shared with
Client / other contacts / Bank
Why
To enable our clients and contacts to do business with the intermediary
Country
UK
Data protection adequacy
UK GDPR
Your information is securely stored in our financial and CRM systems which are hosted internally in the UK.
The table below details our data retention policy.
Information
Why we retain it
How long for
Client information
Statutory accounting & tax regulation
To assist us in providing our services
7 years after last transaction
Information
Why we retain it
How long for
Enquiry information
To answer the query and allow for follow up
Less than 3 years
Information
Why we retain it
How long for
Supplier information
Statutory accounting & tax regulation
7 years after last transaction
Information
Why we retain it
How long for
Intermediary information
To enable our clients to do business with you
Retained whilst business relationship with the intermediary is ongoing
Information
Why we retain it
How long for
Employee information
Statutory accounting & tax regulation
7 years from cessation of employment
Under data protection law, you have rights including:
Your right of access - You have the right to ask us for copies of your personal information.
Your right to rectification - You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
Your right to erasure - You have the right to ask us to erase your personal information in certain circumstances.
Your right to restriction of how we use your information - You have the right to ask us to restrict how we use your personal information in certain circumstances.
Your right to object to how we use your information - You have the the right to object to how we may use your personal information in certain circumstances.
Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.
If you make a request, we will respond to you within one month of receipt of request.
Please contact us using the contact details at the start of this document if you wish to make a request.
If you have any concerns about our use of your personal information, you can make a complaint to us using the contact details at the start of this document and we will endeavour to resolve your complaint to the best of our ability.
You can also complain to the ICO if you are unhappy with how we have used your data.
The ICO’s address:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Helpline number: 0303 123 1113
ICO website: https://www.ico.org.uk
