Legal & Privacy

Our Contact Details

Name: James Lye (Individual responsible for data protection compliance)
Ashworth Moulds Chartered Accountants
Address: 11 Nicholas Street, Burnley, Lancashire. BB11 2AL
Phone Number: 01282 432171
E-mail: accountants@ashworthmoulds.co.uk
Website: https://www.ashworthmoulds.co.uk/

For the purposes of the UK General Data Protection Regulation 2021 the contact details above are of the data controller.

This policy (together with our Terms of Use and any other documents referred to in it) sets out the basis on which any personal data we collect from you, or that you may provide to us, will be processed by us.

Why Ashworth Moulds Collects Personal Information

In the normal course of our business we collect personal information to enable us to conduct business with you either as a client, a supplier or service provider or to employ you as a permanent or temporary employee.

The Type of Information We Collect
Client or Enquiry Information

Why do we collect

Personal information we collect

You are an existing client, we are submitting a proposal to you that may lead to you being a client or you have submitted an enquiry to us

Organisation name

Contact name

Phone number

Email address

Address

Supplier or Service Provider Information

Why do we collect

Personal information we collect

You are an existing supplier / service provider or we have invited you to propose for work from us that may lead to you becoming a supplier / service provider to us

Organisation name

Contact name

Phone number

Email address

Address

Bank account number

Sort code

Intermediary Information

Why do we collect

Personal information we collect

Youare an intermediary that may provide a service that is of interest to ourclients

Organisation or individual name

Contact name

Phone number

Email address

Address

Employee Information

Why do we collect

Personal information we collect

You are a permanent employee, temporary employee or a contractor and we need this information to pay you, to carry out our legal obligations for reporting and payments to HMRC

Contact name

Email address

Address

Business name (if contractor)

Business address (if contractor)

Bank account number

Sort code

National Insurance number

Right to work in the UK check

Performance appraisal information

Applying to Work for Ashworth Moulds

Why do we collect

Personal information we collect

You are applying to work for Ashworth Moulds and we need this information to complete the recruitment process and make a decision on your application. The information includes previous employer information for reference purposes

Contact name

Email address

Address

Business name (if contractor)

Business address (if contractor)

Right to work in the UK check

Reference information

Previous employer business name

Previous employer contact

Previous employer phone number

Previous employer email address

Previous employer address

How we get the personal information and why we have it

Most of the personal information we process is provided to us directly by you to enable us to do business with you, submit a proposal to you or employ you. The table below details the information collected and our lawful basis for collecting it and processing it as defined by the UK GDPR or subsequent data protection regulation or law.

Information collected

Why was it collected?

Lawful basis

Client / potential client information

To enable us to do business with you

Necessary for the purpose of legitimate Interests

Information collected

Why was it collected?

Lawful basis

Supplier / service provider information

To enable us to do business with you

Necessary for the purpose of legitimate Interests

Information collected

Why was it collected?

Lawful basis

Intermediary information

To enable our clients to do business with you

Necessary for the purpose of legitimate Interests

Information collected

Why was it collected?

Lawful basis

Employee information

To enable us to recruit you and employ you

Necessary for the purpose of legitimate Interests

Additional Anonymised Information

Additional information is collected by us indirectly from cookies on our https://www.ashworthmoulds.co.uk/ website to make the website work and work more efficiently, analyse how our website is used and to improve your visitor experience. Cookies are small text files that are placed on your computer by you visiting our website.

Please see our cookie policy https://www.ashworthmoulds.co.uk/terms that will inform you of the cookies we use and enable you to control what cookies you accept and consent to.

Anonymised information means you cannot be identified as a living person from this information.

Anonymised Information

Why do we collect it

Anonymised user ID

To store the user’s cookie consent state for the www.ashworthmoulds.co.uk domain

Anonymised user ID

Generates statistical data on how the visitor uses the www.ashworthmoulds.co.uk website

Anonymised user ID

Collects data on the number of times a user has visited the www.ashworthmoulds.co.uk website

Sharing of the Personal Information we Collect

We may share the personal information we collect with the following organisations and the table below details the information we may share, who with, where and what are adequate data protection controls in place.

The Information Commissioner’s Office (ICO) Standard Contractual Clauses (SCC’S) are contractual clauses the ICO says should be in contracts with companies based in third countries. Third countries are, for example, the USA where, currently, data protection regulation is not deemed to be to the same level of protection as offered by the UK GDPR.

Information

Website

Who shared with

AWS

Why

Company who hosts the website

Country

Ireland

Data protection adequacy

EU GDPR & UK GDPR

Information

Client accounting, financial, tax

Who shared with

HMRC

Why

Tax regulation

Country

UK

Data protection adequacy

UK GDPR

Information

Client accounting, financial, tax

Who shared with

Companies House

Why

Statutory accounting regulation

Country

UK

Data protection adequacy

UK GDPR

Information

Client accounting, financial, tax

Who shared with

Independent 3rd party review / regulatory body

Why

Quality review

Country

UK

Data protection adequacy

UK GDPR

Information

Client accounting, financial, tax

Who shared with

Appropriate authorities

Why

If required under money laundering regulations

Country

UK

Data protection adequacy

UK GDPR

Information

Employee

Who shared with

HMRC

Why

Tax regulation

Country

UK

Data protection adequacy

UK GDPR

Information

Employee

Who shared with

Bank

Why

To enable payment of salary

Country

UK

Data protection adequacy

UK GDPR

Information

Employee

Who shared with

Training provider

Why

To assist with training requirements

Country

UK

Data protection adequacy

UK GDPR

Information

Intermediary

Who shared with

Client / other contacts / Bank

Why

To enable our clients and contacts to do business with the intermediary

Country

UK

Data protection adequacy

UK GDPR

How we store your personal information

Your information is securely stored in our financial and CRM systems which are hosted internally in the UK.

The table below details our data retention policy.

Information

Why we retain it

How long for

Client information

Statutory accounting & tax regulation
To assist us in providing our services

7 years after last transaction

Information

Why we retain it

How long for

Enquiry information

To answer the query and allow for follow up

Less than 3 years

Information

Why we retain it

How long for

Supplier information

Statutory accounting & tax regulation

7 years after last transaction

Information

Why we retain it

How long for

Intermediary information

To enable our clients to do business with you

Retained whilst business relationship with the intermediary is ongoing

Information

Why we retain it

How long for

Employee information

Statutory accounting & tax regulation

7 years from cessation of employment

Your data protection rights

Under data protection law, you have rights including:

Your right of access - You have the right to ask us for copies of your personal information.

Your right to rectification - You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.

Your right to erasure - You have the right to ask us to erase your personal information in certain circumstances.

Your right to restriction of how we use your information - You have the right to ask us to restrict how we use your personal information in certain circumstances.

Your right to object to how we use your information - You have the the right to object to how we may use your personal information in certain circumstances.

Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.

If you make a request, we will respond to you within one month of receipt of request.

Please contact us using the contact details at the start of this document if you wish to make a request.

How to complain

If you have any concerns about our use of your personal information, you can make a complaint to us using the contact details at the start of this document and we will endeavour to resolve your complaint to the best of our ability.

You can also complain to the ICO if you are unhappy with how we have used your data.

The ICO’s address:            
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Helpline number: 0303 123 1113
ICO website: https://www.ico.org.uk

Ashworth Moulds
Speak to us today.
Our knowledge and experience across all sectors helps many local businesses and individuals, whether starting up in business or planning for retirement.
Get in Touch
Ashworth Moulds Chartered Accountants
11 Nicholas Street, Burnley BB11 2AL
Tel: +44 01 282 432 171
Fax: +44 01 282 412 510
Email: accountants@ashworthmoulds.co.uk